Starting a project is much more than organizing a first meeting. It’s about successfully creating collective momentum, clarifying the vision, distributing roles, and anticipating obstacles. Too often, these foundational moments are lost in simple meeting minutes or scattered files.
More than just a meeting tool, Glowbl is a persistent virtual space that allows you to facilitate your workshops in real-time and ensure project continuity over time. In other words: a place where the team experiences its launch, but also a space that remains available in the long term to continue working together, both synchronously and asynchronously.
Here are 5 ready-to-use activities to get started… and a glimpse of how Glowbl becomes your project ally.
1. How to harness team energy? – Ice-breaker “Impromptu Networking”
A project is also a human adventure. Impromptu Networking allows you to quickly create connections between members, especially if some don’t know each other yet.
Sequence on Glowbl
- Presentation (5 min – plenary): at the main table, the project manager asks everyone to note in their personal note what they hope to bring to the project and what they expect from it.
- Meetings (12 min – pairs): 3 rounds of 4 minutes, paced by announcements and a timer, are organized around the 8 other tables in the Glowbl space, to share expectations with a different partner each time.
- Closing (8 min – plenary): return to the main table, share of the most recurring expectations and synthesis in a collaborative note.
Benefits
- Creates proximity and trust from the start.
- Highlights everyone’s motivations.
2. How to align everyone on the vision? – Activity “Shared Vision”
From the outset, it’s essential that everyone understands where we’re going and why. The Shared Vision activity creates a common representation that gives meaning and motivates the team.
Sequence on Glowbl
- Introduction (5 min – plenary): at the main table, the project manager displays a PDF presentation with the project outlines (challenges, objectives).
- Discussions (20 min – subgroups): distributed around the other tables in the space, participants discuss the project vision and note three keywords that represent it on a collaborative note.
- Reporting (10 min – plenary): at the main table, the collaborative notes containing the keywords from the different groups are merged and displayed for reporting.
- Closing (5 min – plenary): the project manager launches a poll for everyone to vote for the 3 most representative words.
Benefits
- Everyone leaves with a shared vision.
- Exchanges reveal expectations and clarify ambiguous areas.
3. How to define clear roles? – Activity “Simplified RACI”
A project often fails due to lack of clarity about “who does what.” RACI (Responsible, Approver, Contributor, Informed) is a simple and powerful tool for distributing responsibilities from the beginning.
Sequence on Glowbl
- Presentation (5 min – central table): the project manager shares a PDF document presenting the project and its different parts (deliverables, stages, milestones). They explain the RACI tool and instructions.
- Task distribution (20 min – subgroups):
- The team is divided by project themes (e.g., communication, product, budget, coordination) around the different tables in the space.
- At each table, participants have access to both:
- the project document presented by the project manager for reference,
- a pre-filled collaborative note with the RACI structure, to complete together.
- Each group defines who is Responsible, Approver, Contributor, Informed for the tasks in their section.
- Reporting (10 min – plenary): return to the main table, where the collaborative notes from the groups are merged into a single document.
- Validation (5 min – plenary): the team votes using a poll to confirm or adjust the proposed distribution.
Benefits
- Allows immediately linking project content and role distribution.
- Quick and visual clarification of responsibilities.
- Reduction of misunderstandings and unclear areas from the start.
Browse our gallery of Sequence Templates and find the activity to facilitate on Glowbl that meets your need! Or, propose your own process.
4. How to anticipate risks? – Activity “Projective Pre-mortem”
Anticipating obstacles from the beginning avoids many surprises. The pre-mortem workshop involves imagining that the project has failed… then identifying what could have caused this failure.
Sequence on Glowbl
- Introduction (5 min – plenary): the project manager gives a clear instruction: “Imagine we are 6 months from now and the project has failed. Why?”
- Reflection (20 min – subgroups): the team divides into groups around the other tables in the space to list all possible causes of failure in a collaborative note.
- Sharing (10 min – plenary): at the central table, notes are merged and displayed.
- Action plan (10 min – plenary): the team collectively defines how to prevent these risks.
Benefits
- Anticipation of weaknesses from the start.
- Concrete action plan to secure the project.
5. How to quickly generate ideas? – Activity “Creative Brainstorming”
A project often starts with hypotheses to test. Brainstorming allows quickly producing innovative ideas to enrich reflection.
Sequence on Glowbl
- Launch (5 min – plenary): the project manager presents the topic at the main table.
- Ideation (15 min – subgroups): the team is distributed around the different tables in the space to generate maximum ideas noted in a collaborative note.
- Rotation (10 min – free circulation): participants change tables to enrich others’ ideas.
- Synthesis (10 min – plenary): collaborative notes are merged and displayed at the main table, ideas are grouped and prioritized.
Benefits
- Rapid production of a large number of ideas.
- Highlighting the diversity of perspectives.
Glowbl as a persistent project space
Beyond launch, Glowbl becomes the virtual space for your project:
- Organization by tables: each table can be dedicated to a project axis (e.g., “communication,” “product,” “budget,” “HR tracking”).
- Collaborative notes left on the tables of the space: they act as a continuously accessible logbook.
- Documents and multimedia content stored directly in one or more tables.
- Asynchronous work: members can enrich collaborative notes between meetings, which accelerates progress without multiplying synchronous time.
- Continuity: the space remains available throughout the project, with the memory of all stages.
👉 Unlike classic video conferencing tools, nothing disappears at the end of a session. Glowbl is not just a meeting room: it’s a true persistent project space.
Conclusion
Starting a project means creating momentum and laying foundations. With Glowbl, you combine the best of both worlds:
- engaging and dynamic activities to launch your projects,
- a persistent virtual space that becomes the living memory of the collective, accessible at any time.
With Glowbl, your projects are not limited to a series of meetings: they come to life in a space that evolves with the team’s rhythm, from launch to completion.